Office Manager & Administrator

• Previous experience in office management, administration, project coordination, or a similar role.
• Excellent organisational and time management skills.
• Strong administrative and document management abilities.
• High level of accuracy and attention to detail.
• Excellent communication and interpersonal skills.
• Experience working with purchase orders, suppliers, and project administration.
• Strong IT skills, including Microsoft Office applications and business software systems.
• Ability to manage competing priorities and meet deadlines.
• Manage the day-to-day operations of the office and ensure a professional working environment.
• Coordinate visitor bookings, meetings, and company events.
• Plan and prepare for client visits and internal events.
• Manage office facilities, maintenance, supplies, and housekeeping within budget.
• Coordinate onboarding activities for new employees, including IT equipment and user profile setup.
• Maintain office health and safety standards and coordinate annual inspections.
• Manage company certifications, accreditations, insurance records, and renewal schedules.
• Liaise with landlords, building management, and external service providers.
• Procure sustainable office supplies and support environmental initiatives.
• Assist in organizing employee engagement, wellbeing, and social events.
• Maintain training records and update internal learning platforms.
• Review and process customer orders received from the sales team.
• Identify and resolve documentation discrepancies with internal stakeholders.
• Create project records and purchase orders using internal procurement systems.
• Manage supplier purchase orders and communicate required delivery schedules.
• Monitor supplier acknowledgements, invoices, payments, and delivery updates.
• Maintain accurate project documentation and filing systems.
• Update project information within project management platforms.
• Communicate supplier updates and delivery schedules to project managers.
• Process project amendments, variations, and change requests.
• Support logistics activities, including customs documentation where required.
• Ensure all project records are accurate, complete, and maintained in line with company procedures.
• Experience within the furniture, interiors, construction, design, or consultancy sectors (desirable).
• Familiarity with procurement and project management software (desirable).
• Understanding of health and safety compliance requirements (desirable).
• Interest in sustainability and environmentally responsible business practices (desirable).

• 2 days work from home
• A varied and engaging role with responsibility and autonomy.
• A collaborative and supportive working environment.
• Opportunities for professional development and growth.
• The chance to contribute to sustainability-focused projects and initiatives.
• A position where your organizational skills and attention to detail will make a genuine impact.

This position is being recruited for by Surtio, specialists in furniture industry recruitment.